Shifting to a Virtual Environment

Posted Posted in Athlete, Coach, Early Sport Specialization, Organization Executive, Parents

 

In the last couple of weeks, the world as we know it has seen unprecedented closures of all sports, restaurants, schools, colleges, retail stores, and workplaces and so on so we do everything possible to contain the spread of COVID-19.

As we work with so many youth sports organizations with volunteer board members this week who had to suspend their winter seasons or postpone the launch of their spring seasons and many organizations (including ours) shifting to virtual work from home (WFH) I felt best to provide some tips how we can do the necessary work needed to ensure that we are prepared to ramp up once the medical community across the globe gives us the green light to do so.

In addition to youth sports organizations, we also have been a sponsor of co-op university students for several years who have helped us build out our platforms and know that colleges and universities also have shifted to virtual classrooms as well, and we, in turn, have shifted so they work from home to complete their co-op hours needed and aspire to sponsor more this summer.

As we have been building out our various digital resources the last few years thru our digital arm “For The Love Of The Game” to include digital summits, podcasts, webinars, online courses we have experimented with various software and hardware configurations and below is our list of recommendations how can set up a virtual board room/office if still scrambling to do so.

A computer – Either a laptop or desktop (PC or Mac).

A camera  – either built-in (laptops/tablets) or an add on webcam to their desktop computer.

Best bang for buck Webcam – Logitech C920 (> $100.00) – 1080P video with a decent built-in microphone

A microphone – many USB cameras will include an integrated microphone.  If you are using a laptop, it will also have a basic integrated microphone.

Better quality Microphones for buck include those with corded/Bluetooth headphones or Blue Snowball/Jedi are used by many people for video chats, interviews, podcasts

Collaboration software – there are many remote collaboration tools available on the market.  Our recommendation is Zoom, a free to use service for smaller groups for short meetings up to 40 minutes or for small monthly fee that can add additional users. Zoom uses the same hardware as Skype but in addition to meetings, can also be used for webinars and sharing screens

Conference Headset / Microphone– for those seeking a cleaner overall experience you may wish to consider a conference headset.  This will deliver high-quality sound and a high-quality microphone for work from home and can also be brought back to the office when given the green light to do so

Plantronics has a system that you can get very cost affective on eBay that allows users to connect to landline (if houses still have), Zoom/Skype via USB or Bluetooth (Cell Phones).  Model W740 and suggest getting the how to swap adapter for battery charging and an extra charger

Data /Software – Google Docs (free) for collaboration and sharing or Microsoft One Drive (subscription based on number of users but can get 1 Tb cloud storage with office 365 subscription)

Email – can setup work emails remotely as aliases with a Gmail account or webmail access. This can take a little finessing as we experienced for our interns to work remotely (ISP, Email hosting or browser conflicts/cookies), I suggest all sports orgs set up a Gmail account for interns so they use either in offices or WFH (work from home)

Team Connection – We suggest What’s App, it permits users to do group texting and accessible both by phone/tablet but also desktop/laptop with web-based apps. This also will not impact users data plans although many of the cellular providers are waiving data charges

Phone – Suggest call forwarding to a cell phone or remote log-in for voice mail

Not only can board members have their regular or emergency meetings weekly, but the Zoom Platform can also be scaled to host online training (vs. live workshops), webinars and suspect even AGM’s will be hosted as can have up to 100 participants for 20.00/month CDN with meeting duration up to 24 hours.  All can be recorded as well, but to do so the device hosting the Zoom Meeting must have available storage to do so (approx. 1GB/Hour of recording)

Our Online Option for Resources, Tips for all stakeholders in youth sports

In the summer of 2018, we hosted our first virtual summit to incorporate many of the technology platforms we recommend above thru a lot of trial and error (hardware and software) so stakeholders in youth sports could get insight from some of the top leaders in the space across the globe and we will be resharing our most recent summit with 18 speakers April 3-5th.  In addition to the insight all of the amazing speakers will share, we are also looking at sharing a live webinar on day one of this summit and encouraging all those that sign up to leave comments for all of the interviews to provide all youth sports stakeholders tips so they add to their tool baskets to implement when their upcoming seasons start up again.

The benefit, you can do so at home and access any device that is connected to the internet, phone, tablet, laptop, desktop, smart tvs or game consoles. The best part, it’s FREE to sign-up for vs. paying hundreds, if not thousands of dollars to attend live conferences (which have all be canceled for the foreseeable future also)

 

 

What: 2020 Youth Sports Digital Summit

When: We are going “live” with digital summit April 3-5th

Who: Interviews with 21 different speakers (key takeaways will be posted on the event page)

Why: We continue to host the online summits so all stakeholders of the grassroots sports community so they can learn tips from experts from across the globe as cost affectively as possible

Where: Accessible by any device that can access the internet (computer, laptop, smartphone, tablet, smart TV, game console)

How: Click HERE to go to the registration page with more info to sign up for FREE

Starting April 3rd, we will release 6 interviews per day that I will preface each interview with the key takeaways followed by 6 more on Saturday April 4th and Sunday April 5th.

The schedule for the interviews will be shared in advance so you can prepare for also.

In the event that you are unable to see/hear from all of the speakers you would like, we are offering cost-effective on-demand options for your to do so for this summit as well as all of our prior summits and online courses that we continue to build.  We now have over 70 hours of digital content that you can access with any digital device at your convenience.

Many other amazing guests who share insight on their amazing programs, coaching tips, developing cultures of excellence so anyone that signs up when their seasons start up again will hit the ground running!!!

We also provide links to resources, their websites you can reference going forward.

I know that all organizations across the globe are implementing contingency plans to ensure that we contain the virus and although it is a stressful time for all of us while we do so, we are all in this together.

One thing that I have been thinking as each day goes by is I hope when we are given the green light to return back to sports that hopefully it will allow us all to look at it from a different lens.

Perhaps the adults will take it less seriously and recognize that it is a game played by kids, officiated by kids, coached by volunteers (many of which are parents who stepped up) with volunteer board members to ensure programs run.

Perhaps those chasing the dream for their kids in the money sports (scholarships, professional contracts) will see that the return on investment they are aspiring for will be moreso in terms of their kids becoming great people, great athletes as they return and if they reach a level beyond high school, that is just gravy.

Perhaps after this time away, we will take a breath next time we are at youth sports game in lieu of screaming a kid for making a mistake, an official for missing or making a bad call, a coach for a mistake made due to learning HOW to coach (not what to coach).

Maybe, just maybe, there will be a PARADIGM shift that we have been aspiring for where adults Just Love Watching The Kids Play again.

At the end of the day, that’s why we do what we do, to help all stakeholders in the space create the highest quality youth sports experience possible so kids love the season more at the end of the season than they did at the beginning and they have active, healthy lifestyles well into their adulthood.

Our best wishes also go out to those that have tested positive for the virus so they can fight it with vigor and condolences to all those families who have lost a loved one.

We also encourage everyone to not panic during this time, just as we have thru other illnesses, economic times of instability, the world WILL get thru this, now more than ever we have to come together and follow all the recommendations from the health authorities so we are safe.

We can’t wait for the time when it is safe for kids to return back to PLAY, whether it be organized sports or free, unstructured play.

Hopefully, it is sooner rather than later.

 

 

A bientot blog thumbnail

“à bientôt” (see you soon)

Posted Leave a commentPosted in Athlete, Coach, Organization Executive, Parents, Uncategorized

 

For the last couple of months we have been going thru a move from our former office, a 2 story warehouse with office buildout that was very cold in winter, very hot in summer as we had no HVAC systems and we have now officially moved into a new 2nd floor office space with HVAC, multiple workstations, a boardroom, a “real” lunchroom and fully wired for sound with Fibre Optic to permit us to upload and download audio and videos much faster than we were able to in prior office space.

We also will be able to host workshops in our open area for 20 or so, and the ability to rent and ultimately lease the adjacent office space to host workshops and presentations for groups up to 80 vs. having to rely on orgs to provide meeting spaces with all the A/V setup for our presentations.

Why am I doing a post this week on the subject of our move?

Because yesterday I said, “à bientôt”, ( = see you soon) to our most recent co-op student who had worked with us this summer and continued to add to the building blocks of prior students since we started a few years back. 

Her name is Myla, and she was responsible for editing and uploading all of the interviews for our inaugural For the Love of the Game Youth Sports Digital Summit that we hosted mid-July.  She also created the new blog thumbnails, quote templates for both PARADIGM Sports and our digital arm For the Love of the Game in addition to posting to all of our social media platforms including setting up our Instagram account.

The reason I am sharing this is when I went thru her evaluation as a part of the co-op requirements, she shared with me that her experience working with us this summer was unbelievable, mainly as we are advocates for providing a safe to fail environment for all of our staff just as I do when I coach teams.  We also have a zero tolerance for ANY forms of harassment, something that many NCAA schools in particular need to implement, including the most recent at Maryland University due to prehistoric coaching practices that lead to the death of one of their football players from heat exhaustion.

She was not the first, nor will be the last co-op student that will work with us, and each time that there last day comes it is a difficult one for me as I look back on the prior 4 months and am truly amazed of everything that they have accomplished by praising their effort, encouraging them to make mistakes vs. being concerned about outcomes and the fallacy of being perfect as I learned from an executive coach I worked with there is no such thing.

This is the main issue that I see with many youth sports coaches, regardless of the sport they are coaching, until they have coached for many years and realize there is so much more to coaching than writing up a drill on a whiteboard or drawing up lines, positions for games.  Particularly in today’s environment with the pay to play system and emphasis on winning at all costs that have been outlined in numerous articles and press that we have contributed to.

Prior to Myla, there were several other co-op students that were instrumental in our growth as an organization, whether developing our websites, social media platforms, graphic design, research, creating data systems, audio and video editing.

Every single one of the students has shared with me how much they enjoyed the experience, learned a ton and gained valuable work experience to prepare them for the workforce after they graduated and all have reached out to me for references or commented on posts we have done thru social media.

The first was Mitch, he worked with me as was coming up with the initial business plan and brainstorming for PARADIGM Sports in the summer of 2015.

Another former co-op student was Jordan, who worked with us last fall term, and was responsible for creating our For the Love of the Game Website on our hosting platform for online training and setting the building blocks for us to be able to host our first digital summit.

Just last week he sent me these two images of the great John Wooden, one when he was coaching Kareem Abdul Jabar at UCLA when they went on their great run of national championships, the other when Kareem was walking with John 38 years later during an event to honour him at halftime for his contributions to coaching and the development of the young men at UCLA under his watch. Some of which including Kareem went on to play in the NBA, many others became doctors, lawyers or other professionals in the workplace and have left positive legacies thanks to John’s guidance as COACH.

 

Another of our students, Melvin, worked with us last Spring, he created our original WordPress site and registration links for the love the game.org for our inaugural live conference where we created our first wave of training modules with some amazing speakers. He then went to China for a back to back co-op as a hockey instructor as they are aspiring to put a competitive team together for the winter Olympics they will be hosting in 2022. His partner, Chase, when we were going thru the interviews made me aware of various grant programs to help us sponsor co-op students and was instrumental in creating our new PARADIGM Sports website last spring which we continue to build on today.

Two others, Danette and Karly that worked with us a couple of years back, were key in developing the initial WordPress PARADIGM Sports Website, powerpoint decks, logo, colors, business card design and sourcing imagery for blogs.

Karly shared this with me after she completed her co-op term,

“My time working for Glen was great – not only do you learn about business practices you also learn a lot about yourself. Though his guidance and mentorship, I gained confidence in my work abilities and succeeded in areas of my job that I presumed to be impossible.  For example, I never thought that I would be able to create and maintain a website with no prior training, but Glen was confident that I could figure it out, which gave me sureness in my own capabilities. This is how he treated every task that was foreign to me – he believed that it was possible for me to accomplish it and knew I would benefit from learning something new. With some dedication, encouragement, and help from Google (and Youtube) I have found a new sense of certainty in my work and what I can produce.

Glen also instills a great amount of trust and loyalty in his employees, which is reflected in the work he does.  He is incredibly passionate about youth sports and making a positive change in this environment. It was great to learn from someone who is so invested in making a difference and who truly cares about this matter. His high values and business integrity were very impactful and they will be brought forward into my future career.”

Needless to say, when I read this I got weepy-eyed that I had this type of impact but as I have continued to learn more about transformational leadership, that is the effect it has. In lieu of old-school coaching/leadership that creates an environment of fear and hesitation, it provides the opportunity for people to thrive and achieve things they never thought were possible.

In the summer of 2016 I attended John O’Sullivan’s Way of Champions inaugural conference, was unable to go last year but went again this June and connected with all of my Changing the Game Projects counterparts and interacted with over 100 coaches from across the world that was looking for more insight on transformational coaching, something that still in its infancy in youth sports and is our focus to change in Canada and beyond.

The last contribution that Myla did in her last couple of weeks was developing the Love what you Play podcast platform that will permit us to host the audio-only clips of our interviews from digital summits as well as other interviews going forward.

Our first podcast launches today, my talk with James Leath, and he shares insight on his new organization he founded Unleash the Athlete and his role working in the Esports segment coaching Egamers for a team that is owned by Jerry Jones, owner of the Dallas Cowboys.  He also talks about the importance of engaging parents on your team and many other tidbits.

Pic of coin provided to all coaches at the Way of Champions conference, this one outlining core values on the back with the first being fearlessness.

When we were at the first Way of Champions conference, I recall all too well how James reminded us all of one of the quotes from Dr. Jerry Lynch made on Friday evening as we were all wrapping up Sunday afternoon to head to the airport to return to all of our various homes.

“I don’t have a Job (this from one of the top Sport Psychologists in the USA who has guided over 30 teams to NCAA national championships and worked with Steve Kerr and the Golden State Warriors in recent years winning NBA championships and author of 13 books)

When you have a job, all you are doing is making a living, paying the bills.

In lieu, I learned long ago that my calling, purpose if you like, is to make a difference.

As coaches, our calling is to make a difference developing youth into adults.”

That was an epiphany moment for me and all the other coaches that were sitting on the gym floor in 104 degrees heat with no AC in Boulder, Colorado and as our most recent co-op student tapped the sign I finally got up from unpacking “Play like a Champion Today” and headed down the stairs for the last time it was further reinforcement that is our role as coaches, leaders, managers, teachers.

Each week we will be releasing another podcast to coincide with our newsletter and as we now have a dedicated space in our new office we are calling the “Green Room” (due to green screen and green workstation that my kids said why are you moving this Dad, it’s UGLY but it I countered back it is functional) will be sharing video clips as well as working on incremental training modules.

This fall we will have two new co-op students, Cairo and Francis, working on the podcast, our next digital summit and continuing to build our social media platforms to provide you insight from ourselves and our various allies in the space who are aspiring for the much needed change needed to reduce the attrition rates and a generation of kids missing out on what should be a “transformational” youth sports experience so it ultimately leads to being active as adults.

As I have with all prior co-op students, I am looking forward to seeing how they continue to build on the prior blocks from prior students and how they thrive in a safe to fail environment that strongly believes in the Growth Mindset “I can’t do that YET” vs. fixed mindset “I can’t do that”.

We would love to hear from you in terms of feedback on what we can do to help you as a parents of young kids involved in youth sports, help you become the best coach you can be or administrators to develop cultures of excellence so you not only recruit, but retain your players and ultimately grow your programs.

Let’s all work together to bring the game back to the kids …. where it belongs.

Don`t be a kids last coach

Please ensure that your legacy is a positive one and you recognize your role as a coach is to develop youth into adults, not just writing up X’s and O’s on a whiteboard.